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Faculty Information System: A Getting Started Guide with Using Elements

To learn more on how to use the Faculty Information System (Elements), you can view the QuickStart Guide or refer to the videos below for detailed help using the enhanced service. 

My Profile

A Profile can be viewed by any other user in the system. It contains your photo, email address, an overview statement, your co-authors at your institution, experience, a list of Publications, Grants, and Professional Activities (grouped into Recent, Favourites, and All tabs)

Automatic Claiming for Publications Using Author Identifiers

The Faculty Information System (Symplectic Elements) lets users automate the claiming of both past and future publications using author identifiers.

CV, NIH Biographical Sketch, and Reports

The Faculty Information System contains a build feature that enables the export of profile information in a variety of formats.

Adding and Managing your Research Interests as Professional Activities

Users of the Faculty Information System can manage information that is viewed by any other users in the system such as research interest and professional activities.

Delegates

Users of the Faculty Information System can grant a delegate (or delegates) editing rights to an account under Account settings. Delegates can manage someone else's account on their behalf. An Impersonate Another User feature can be used to claim or reject publications, and create new publications or professional activity records.
Note: A delegate must have an account in the Faculty Information System.

Grants

The Faculty Information System allows you to enter details about grants you have received or work on. Once entered, this data can be linked to other elements within the system such as users, and publications, and can be displayed in your profile.

Scopus ID

Scopus is the world's largest abstract and citation database of peer-reviewed research literature and contains over 22,000 titles from more than 5,000 international publishers. This free author lookup tool can be used to search for any author; or, use the Author Feedback Wizard to verify your Scopus Author Profile. Once a unique ORCID is registered, Scopus can be used to import your records.

ORCID iD

An ORCID iD is a unique and persistent identifier for researchers — an ID number that can help make your scholarship easier to find and attribute so that you get credit for all that you do.

Having an ORCID iD 

  • Will make your work discoverable by others
  • Connects your research to you throughout your career, no matter how your name appears in publication
  • Distinguishes you from other researchers with similar names
  • Minimizes the time you spend filling out forms when submitting research or applying for grants
  • Is being required by major journal publishers and funders

Managing Publications

Newly identified publications that match your search terms are placed in the Pending list of your records to await your approval. One of the actions in your My Actions list will take you to the pending publications so that you can claim or reject the publications. Many publications will be automatically identified or can be manually added. You can change publications earch settings and manage duplicate records.

Teaching Activities

The Faculty Information System includes teaching activities such as Mentoring and Advising, Research based degree supervision, Courses Taught, and other categories.
Note: For primary instructors of a course in PeopleSoft, the system will continue to be updated automatically with courses taught three times a year.

Professional Activities

In the Faculty Information System, various information can be added such as Distinction such as awards and honors, Committee membership such as to professional societies, or Community Service related activities.

Managing Favorites

The use of favorites in the Faculty Information System makes your items more visible.

Managing Duplicate Records with Workspace

The Faculty Information System lets you merge publication records which may be duplicates with your account's Workspace.