Overview

Spirion is software program that helps to identify and remove personally identifiable information that may be on your computer. Spirion can search your computer for social security numbers, passwords, credit card information, and more. You can also configure Spirion to search your computer for your own personal information, such as your passport, date of birth, or address. This document explains how to use the basic features of Spirion.

Installing Spirion

You can download Spirion from the SecureU SharePoint site.

Download and Install Spirion

To download Spirion from the SecureU SharePoint site, complete the following steps.

1. Click the Download Now button on the Scan and Eliminate Sensitive Data page for Windows.

2. You may see a File Download – Security Warning window. If this window displays, click Run to download Spirion. It is safe to run or save this file.
   

3. You may see an Internet Explorer – Security Warning window. If this window displays, click Run to install Spirion. It is safe to run this file.
   
4. The Spirion setup wizard will begin. In the Spirion Setup window, click Next. 
   

    

5. The End-User License Agreement window appears. Select the I accept the terms of the License Agreement button and click Next. 
   

6. Click on Typical for the Setup Type. Install Spirion for anyone who uses this computer (selected by default).
   

    

7. Click the Install button to complete the installation.
   

8. When the installation has finished, a completion window displays. Leave the Launch Spirion option selected and click Finish. Spirion will launch in a new window.
   

9. A Spirion Registration window will appear. You can complete the registration fields or click Skip to proceed with using Spirion.
   

10. The Spirion Customer Experience Program window displays. Uncheck the box next to Yes, I am willing to anonymously participate in Customer Experience. Click OK.
    

11. You will be prompted to create a profile that can be used to secure your Spirion reports. Enter and confirm a password, then click Next.
    

12. A window will display indicating that your profile password has been successfully set. Click OK.
    

13. Spirion has been successfully installed. The Spirion Search Window will display.
    

Using Spirion

Run a Scan with the Startup Wizard

1. To launch Spirion, click the Start menu, select Programs, select the Spirion folder, and click Spirion.

2. The Spirion Search Wizard displays. If you have used Spirion before, you can click Start Searching Now to begin a search using your previously saved settings. If you have not used Spirion before, select Continue in Wizard mode and click Next.
   

3. Select the types of information for which you would like to search and click the Next button. Credit Card Numbers, Passwords, and Social Security Numbers are selected by default.
   

4. The next window provides you with the option of searching for your own personal information, such as your passport number or driver’s license number. To configure these options, select the Yes option, click Next, and proceed to step 5. To run a standard search, select the No option, click Next, and proceed to step 6.
   

5. If you chose to search for your own personal information during the scan, you will be asked to enter the information for which you want to search. Enter your information and click Next.
   

6. Select which locations on your computer you would like to search and click Next.
   

7. On the next window, confirm your settings and click Finish.
   

8. The Spirion scan will start. A progress bar will display during the scan.
   

9. A Search Summary window will display when the scan has finished. Select the Wizard option and click OK to sort through your results using the Results Wizard. This is the quickest and easiest way to view your search results.
   Note: If you have used Spirion before, you may wish to select the Advanced option. This will return you to the program’s main interface to view your results.         
   

Use the Results Wizard

1. The Results Wizard Welcome window will display. The files containing sensitive information will display in the left pane. The sensitive information that each file contains will display in the preview pane on the right side of the window. Click Next to continue with the Results Wizard.
   

2. Depending on the data that was found on your computer during the scan, you will be presented with a number of options for handling the results. Spirion will present options for each type of file that was found to contain sensitive data. These options include the following:

   • Secure Selected: Enables you to keep the data on your computer. Spirion will encrypt the file and secure it with a password that you will set.
   • Shred Selected: Securely removes the data from your computer by overwriting the file multiple times. Once you shred a file, it cannot be recovered.
   • Recycle Selected: Moves files to your Recycle folder. This option does not securely shred the file or protect it with a password. It simply moves it to the Recycle folder. You should not use this option for any files that contain sensitive information.
   • Quarantine Selected: Moves the file to another location and shreds the original. If the file you are quarantining contains sensitive data, you should be sure to select a secure location in which to quarantine it (such as an encrypted drive or storage device).
   • Ignored Selected Locations: Takes no action on the data. This option should only be used for files that do not contain any sensitive information.
   • Skip Remaining Items: Skips over the remaining search results.
   For each type of search result, select an option and click Next.
   

    

3. After you have finished selecting an action for each search result, the window below will display. Click the Finish button to conclude your scan.
   
   Note: If you leave Schedule a weekly Spirion search checked, then Spirion will search your computer at 11:00 p.m. every Sunday. You may change this schedule, or its settings, at any time via the Settings dialog box. You will be prompted to enter your profile username and password to schedule a scan.